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SCAAP: Inmate Information
The table and chart below show the required inmate identifier data elements and the
required ASCII fixed-field format. A few elements are not mandatory but should be
included if available. When entering your inmate information for uploading to the
system, follow the instructions below very carefully. DO NOT USE THE TAB KEY
when filling in your data. If any part of your inmate information does not require
the use of all the available spaces in a given field, USE THE SPACE BAR
to advance to the beginning of the next field. EXAMPLE:
The chart below is of two inmate records that are in the correct format. The last
name of an inmate can be up to 40 characters long, but most inmates, last names will
not be 40 characters. In the chart below, the first inmate listed has the last name
of "Smith." We began entering the last name at column 10 in the text
file. Because "Smith" is only 5 characters long, it is necessary to hit the
space bar 35 times, to get to column 50, before entering the inmate's first name.
| Data
Field Specifications |
Instructions |
| ID in
Chart |
Data
Element |
Field Length |
Begin Column |
Mandatory
Item |
| 1 |
A-number |
9 |
1 |
YES |
This number is a 7-,
8-, or 9-digit number assigned by INS to alien inmates they
have interviewed. It is not a detainer number. If this number
is available, enter it here; otherwise, fill the field with
zeros (0). Use only numbers (take out dashes, etc.) and add
zeros (0) as the beginning digits if the number is fewer than
9 digits. Do not begin with the letter A. |
| 2 |
Last
name(s) |
40 |
10 |
YES |
Many Hispanics have
two last names; both should be entered in this field. If there
are two names, leave in the hyphen or space between the names.
If the name is fewer than 40 characters, enter the name and
leave the remainder of the field blank. |
| 3 |
First
name(s) |
25 |
50 |
YES |
If there are two names,
leave in the hyphen or space between the names. If the name
is fewer than 25 characters, enter the name and leave the remainder
of the field blank. |
| 4 |
Middle
name(s) |
25 |
75 |
NO, but provide if available |
If there are two names,
leave in the hyphen or space between the names. If the name
is fewer than 25 characters, enter the name and leave the remainder
of the field blank. |
| 5 |
Date of birth |
8 |
100 |
YES |
The date must be in
the format YYYYMMDD. Insert a "0" in the sequence as necessary
to fill in all spaces; e. g. , "19750305" would be March 5,
1975. |
| 6 |
Unique inmate number |
15 |
108 |
YES |
This number is the unique
inmate identifier number assigned or used by the applicant.
It allows separate submissions under inmate aliases to be identified
as the same individual. If the number is fewer than 15 characters,
enter the number and leave the remainder of the field blank.
|
| 7 |
Foreign country of birth |
10 |
123 |
YES |
Enter the standard INS
Country Code for the country of birth. Only standard INS
Country Codes will be accepted. Standard INS Country Codes
vary in length from 2 to 5 letters. Please enter the appropriate
code and add spaces after the code to pad the section to a maximum
field length of 10 characters. |
| 8 |
Date taken into custody |
8 |
133 |
YES |
The date must be in
the format YYYYMMDD. If the incarceration began prior to July 1, 2001,You may use the actual date the inmate was taken
into custody or July 1, 2001. |
| 9 |
Date released from custody |
8 |
141 |
YES |
The date must be in
the format YYYYMMDD. You must use the actual date the inmate was released
from custody if it's within the reporting period; if the inmate is still in custody at the end of the reporting period, use June 30,2002.Each inmate must be
housed in the correctional facility for at least four consecutive days
during the reporting period. |
| 10 |
FBI number |
10 |
149 |
NO, but provide if available |
If no FBI number is
available, leave this field blank by inserting 10 spaces. If
the number is fewer than 10 characters, enter the number and
insert spaces after the number for the remainder of the field.
|
Click on the following link for an example of
the
Inmate Information text file
|
