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Tribal Courts Assistance Program, FY 2004
How To Apply
The Catalog of Federal Domestic Assistance (CFDA) number for this
solicitation is 16.608, titled "Tribal Court Assistance Program."
OJP requires that funding applications be submitted through the OJP
Grants Management System (GMS). If
you experience difficulties at any point in this process, please
call the GMS Help Desk at 1-888-549-9901. Applications submitted
via GMS must be in one of the following formats: Microsoft Word
(*.doc*), PDF (*.pdf*), or text (*.txt*). Steps to apply include—
Step 1: Sign On
If you already have a GMS user ID, proceed to GMS sign in. You
will not be considered registered for the solicitation until you
have signed on to GMS and entered the appropriate solicitation,
even if your organization already has a user ID. To register, please
proceed to step 2.
- If you do not have a GMS user ID, select "New User? Register
Here." Complete all of the required information and click "Create
Account" at the bottom of the page. Note your user ID and password,
which are case sensitive. Within 2 business days, BJA will send
an e-mail confirmation to newly registered applicants stating
that their user ID and password have been approved and that they
are eligible to submit an application.
- Beginning October 1, 2003, a Dun and Bradstreet (D&B) Data
Universal Numbering System (DUNS) number must be included in
every application for a new award or renewal of an award. The
DUNS number will be required whether an applicant is submitting
an application through OJP's Grants Management System or using
the governmentwide electronic
portal. An
application will not be considered complete until the applicant
has provided a valid DUNS number. Individuals who would
personally receive a grant or cooperative agreement from the
federal government are exempt from this requirement.
Organizations should verify that they have a DUNS number or take
the steps necessary to obtain one as soon as possible. Applicants
can receive a DUNS number at no cost by calling
the dedicated toll-free DUNS number request line at 1-800-333-0505.
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Step 2: Select and Register
for the Program
After you have logged onto the system, click on "Funding Opportunities."
- Select the "Bureau of Justice Assistance" from the drop-down
list and click "Search." This will narrow the list of solicitations
within the Office of Justice Programs to those in BJA.
- Find "Tribal Courts Assistance Program," and click "Apply On
Line."
- Confirm that your organization is eligible to apply for this
program by reading the text on the screen. If eligible, proceed
by clicking "Continue."
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Step 3: Complete the Overview Information
- Select the type of application you are submitting by choosing "Application
Non-Construction" in the "Type of Submission" section.
- Select "New" in the drop-down box for "Type of Application."
- If your state has a review and comment process under Executive
Order 12372, select "Yes" and
enter the date you made this application available under
that review, or "N/A" because this program has not been selected
by your state for such a review. If your state does not have
such a process, then select "No. Program Not Covered by E.O.
12372."
- Click "Save and Continue."
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Step 4: Complete the Applicant Information
- Answer "Yes" or "No" to the question about whether your organization
is delinquent on any federal debt.
- Check the information on the rest of this page, which will
prepopulate based on the information you submitted during the
registration
process, for accuracy and relevance. Make any needed changes.
- Click "Save and Continue."
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Step 5: Complete the Project Information
- Provide a title that describes your project.
- List the geographic areas to be affected by the project.
- Enter a start date for the project that is on or after July
1, 2004 and an end date that is no more than 24
months later.
- Select all of the congressional districts that are affected
by your application. To select multiple districts, hold down
the CTRL
key while making your selections.
- Enter the grant amount for which your organization is applying
(no more than $400,000) on the federal line under "Estimated Funding." Enter
the amount of other contributions in the appropriate lines to
explain the origins of the required 25 percent match.
- Click "Save and Continue."
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Step 6: Upload Attachments
You will be asked to upload three attachments to the online application
system. (See Attachments for
detailed instructions.)
1. The Budget
Detail Worksheet (Attachment
#1).
2. The Program
Narrative (Attachment
#2).
3. Other Program
Attachments (Attachment
#3).
- Click "Attach" to upload these documents. A new window will
open. Click "Browse" and find the file you want to upload, then
click "Upload Your Document." A window that says "File Upload
Successful" should appear. Next to the upload list, the notation
should change to "Attachment OK." Repeat these steps for all
three uploads.
Note: Depending on the size of the attachment
and the speed of your computer's Internet connection, this
process can take several hours. The system will shut down promptly
at the
deadline. Any incomplete application will not be accepted
and no exceptions will be granted. Please plan accordingly.
- Click on "Tips for Successful Upload" if you encounter any
difficulties uploading your file. This document will explain
the usual problems
with uploading files and will help you through them.
- Click "Save and Continue."
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Step 7: Complete the Assurances and
Certifications
- You must accept both the assurances document and the certifications
document. To do this, click "Assurances" and "Certifications
Regarding Lobbying; Debarment, Suspension, and Other Responsibility
Matters;
and Drug-Free Workplace Requirements."
- Read both documents. At the bottom of each one, click "Accept."
- Enter the correct personal information for the person submitting
the application after you have accepted both documents.
- Click the box at the bottom of the page to certify that the
person submitting the application is authorized to accept
these assurances and certifications.
- Click "Save and Continue."
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Step 8: Review the SF-424
By answering the questions contained in GMS, you have completed
the Standard Form 424 and other forms required to apply for grant
funding. Take a moment to review the SF-424 to ensure that it is
accurate.
- Make changes to any portion of the application by clicking
on that section along the left side of the screen. Be sure to
click "Save and Continue" after making any changes.
- Click "Continue" when you are sure that the information is
accurate.
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Step 9: Submit the Application
- A list of application components will appear on the screen.
It should say "Complete" before each component. If it says "Incomplete," click
on the word and it will take you back to the unfinished section.
An explanation of what is missing will be at the top of that
screen.
- Read below the list of components for language indicating that
your user ID has not been approved. Even if you have completed
the application, you will be unable to submit it until BJA approves
your user ID. BJA will approve your user ID within 2 business
days after you begin your application.
Note: If the applicant notifies BJA in advance
of the deadline of its inability to submit an application electronically
and demonstrates that it has made reasonable efforts to comply
with the requirement to submit its application electronically,
BJA may, at its discretion, allow submission of
the application in a paper version via overnight express only.
(General mail delivery is still delayed by heightened security
screenings in the D.C. area.) The applicant must continue its efforts
to submit an application electronically. An application approved
for submission in hard copy/paper version will be accepted only
if it is postmarked no later than the date of the application deadline
and is sent to the address in the Additional Information section.
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