Step 1: Sign On

• If you already have a GMS user ID, proceed to GMS sign in. You will not be considered registered for the solicitation until you have signed on to GMS and entered the appropriate solicitation, even if your organization already has a user ID. To register, please proceed to step 2.
  
  
• If you do not have a GMS user ID, select "New User? Register Here." Complete all of the required information and click "Create Account" at the bottom of the page. Note your user ID and password, which are case sensitive. Within 2 business days, BJA will send an e-mail confirmation to newly registered applicants stating that their user ID and password have been approved and that they are eligible to submit an application.
  
  
• Beginning October 1, 2003, a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number must be included in every application for a new award or renewal of an award. The DUNS number will be required whether an applicant is submitting an application through OJP's Grants Management System or using the governmentwide electronic portal. An application will not be considered complete until the applicant has provided a valid DUNS number. Individuals who would personally receive a grant or cooperative agreement from the federal government are exempt from this requirement.

Organizations should verify that they have a DUNS number or take the steps necessary to obtain one as soon as possible. Applicants can receive a DUNS number at no cost by calling the dedicated toll-free DUNS number request line at 1-800-333-0505.

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Step 2: Select and Register for the Program

• After you have logged onto the system, click on "Funding Opportunities."
  
  
• Select the "Bureau of Justice Assistance" from the drop-down list and click "Search." This will narrow the list of solicitations within the Office of Justice Programs to those in BJA.
  
  
• Find "Law Enforcement Tribute Act" in the list of BJA grants, and click "Apply Online."
  
  
• Confirm that your organization is eligible to apply for this program by reading the text on the screen. If eligible, proceed by clicking "Continue."

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Step 3: Complete the Overview Information

• Select the type of application you are submitting by choosing "Application Non-Construction" in the "Type of Submission" section.
  
  
• Select "New" in the drop-down box for "Type of Application."
  
  
• •If your state has a review and comment process under Executive Order 12372, select either "Yes" and enter the date you made this application available under that review, or "N/A" because this program has not been selected by your state for such a review. If your state does not have such a process, then select "No. Program Not Covered by E.O. 12372."
  
  
• Click "Save and Continue."

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Step 4: Complete the Applicant Information

• Answer "Yes" or "No" to the question about whether your organization is delinquent on any federal debt.
  
  
• Check the information on the rest of this page, which will prepopulate based on the information you submitted during the registration process, for accuracy and relevance. Make any needed changes.
  
  
• Click "Save and Continue."

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Step 5: Complete the Project Information

• Provide a title that describes your project.
  
  
• List the geographic areas to be affected by the project.
  
  
• Enter a start date for the project that is on or after March 1, 2004 and an end date that is no more than 24 months later.
  
  
• Select all of the congressional districts that are affected by your application. To select multiple districts, hold down the CTRL key while making your selections.
  
  
• Enter the grant amount for which your organization is applying (no more than $150,000) on the federal line under the "Estimated Funding." Enter the amount of other contributions as appropriate to explain the origins of the required 50 percent match.
  
  
• Click "Save and Continue."

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Step 6: Upload Attachments

You will be asked to upload three attachments to the online application system. (See Attachments for detailed instructions.)

1. The Budget Detail Worksheet (Attachment #1).

2. The Program Narrative (Attachment #2).

3. Other Program Attachments (Attachment #3).

• Click "Attach" to upload these documents. A new window will open. Click "Browse" and find the file you want to upload, then click "Upload Your Document." A window that says "File Upload Successful" should appear. Next to the upload list, the notation should change to "Attachment OK." Repeat these steps for all three uploads.

Note: Depending on the size of the attachment and the speed of your computer's Internet connection, this process can take several hours. The system will shut down promptly at the deadline. Any incomplete application will not be accepted and no exceptions will be granted. Please plan accordingly.

• Click on "Tips for Successful Upload" if you encounter any difficulties uploading your file. This document will explain the usual problems with uploading files and will help you through them.
  
  
• Click "Save and Continue."

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Step 7: Complete the Assurances and Certifications

• You must accept both the assurances document and the certifications document. To do this, click "Assurances" and "Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements."
  
  
• Read both documents. At the bottom of each one, click "Accept."
  
  
• Enter the correct personal information for the person submitting the application after you have accepted both documents.
  
  
• Click the box at the bottom of the page to certify that the person submitting the application is authorized to accept these assurances and certifications.
  
  
• Click "Save and Continue."

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Step 8: Review the SF-424

By answering the questions contained in GMS, you have completed the Standard Form 424 and other forms required to apply for grant funding. Take a moment to review the SF-424 to ensure that it is accurate.

• Make changes to any portion of the application by clicking on that section along the left side of the screen. Be sure to click "Save and Continue" after making any changes.
  
  
• Click "Continue" when you are sure that the information is accurate.

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Step 9: Submit the Application

• A list of application components will appear on the screen. It should say "Complete" before each component. If it says "Incomplete," click on the word and it will take you back to the unfinished section. An explanation of what is missing will be at the top of that screen.
  
  
• Read below the list of components for language indicating that your user ID has not been approved. Even if you have completed the application, you will be unable to submit it until BJA approves your user ID. BJA will approve your user ID within 2 business days after you begin your application.

Note: If the applicant notifies BJA in advance of the deadline of its inability to submit an application electronically and demonstrates that it has made reasonable efforts to comply with the requirement to submit its application electronically, BJA may, at its discretion, allow submission of the application in a paper version via overnight express only. (General mail delivery is still delayed by heightened security screenings in the D.C. area.) The applicant must continue its efforts to submit an application electronically. An application approved for submission in hard copy/paper version will be accepted only if it is postmarked no later than the date of the application deadline and is sent to the address in the Additional Information section.

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