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National Drug Court Training and Technical Assistance Program:
Drug Court Technical Assistance Initiative, FY 2004
How To Apply
The Catalog of Federal Domestic Assistance (CFDA) number for this solicitation is 16.585, titled "Drug Court Discretionary Grant Program."
OJP requires that funding applications be submitted through the OJP Grants Management System (GMS). If you experience difficulties at any point in this process,
please call the GMS Help Desk at 1-888-549-9901. Applications submitted via GMS must be in one of
the following formats: Microsoft Word (*.doc*), PDF (*.pdf*), or text (*.txt*). Steps to apply include—
Step 1: Sign On
- If you already have a GMS user ID, proceed to GMS sign in. You will not be considered registered
for the solicitation until you have signed on to GMS and entered the appropriate solicitation, even if
your organization already has a user ID. To do so, please proceed to step 2.
- If you do not have a GMS user ID, select "New User? Register Here." Complete all of the required
information and click "Create Account" at the bottom of the page. Note your user ID and password,
which are case sensitive. Within 2 business days, BJA will send an e-mail confirmation to newly
registered applicants that their user ID and password have been approved and they are eligible to
submit an application.
- Beginning October 1, 2003, a Dun and Bradstreet (D&B) Data Universal Numbering System
(DUNS) number must be included in every application for a new award or renewal of an award. The
DUNS number will be required whether an applicant is submitting an application through OJP's
Grants Management System or using the governmentwide electronic portal. An application will not be considered complete until the applicant
has provided a valid DUNS number. Individuals who would personally receive a grant or
cooperative agreement from the federal government are exempt from this requirement.
Organizations should verify that they have a DUNS number or take the steps necessary to obtain one as soon as possible. Applicants can receive a DUNS number at no cost by calling the dedicated toll-free DUNS number request line at 1-800-333-0505.
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Step 2: Select and Register for the Program
- After you have logged onto the system using your user ID and password, click on "Funding
Opportunities."
- Select the "Bureau of Justice Assistance" from the drop-down list and click "Search." This will
narrow the list of solicitations within the Office of Justice Programs to those in BJA.
- Find "Drug Court Technical Assistance Initiative" and click "Apply Online."
- Confirm that your organization is eligible to apply for this program by reading the text on the screen.
If eligible, proceed by clicking "Continue."
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Step 3: Complete the Overview Information
- Select the type of application your are submitting by choosing "Application Non-Construction" in the
"Type of Submission" section.
- Select "New" in the drop-down box for "Type of Application."
- If your state has a review and comment process under Executive Order 12372, select "Yes" and enter the date you made this application available under that review or "N/A" because this program has not been selected by your
state for such a review. If your state does not have such a process, then select "No. Program Not
Covered by E.O. 12372."
- Click "Save and Continue."
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Step 4: Complete the Applicant Information
- Answer "Yes" or "No" to the question about whether your organization is delinquent on any federal
debt.
- Check the information on the rest of this page, which will prepopulate based on the information you
submitted during the registration process, for accuracy and relevance. Make any needed changes.
- Click "Save and Continue."
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Step 5: Complete the Project Information
- Provide a title that describes your project.
- List the geographic areas to be affected by the project.
- Enter a start date for the project that is on or after May 15, 2004 and an end date that is no more than
18 months later.
- Select all of the congressional districts that are affected by this application. To select multiple
districts, hold down the CTRL key while making your selections.
- Enter the amount of the grant for which your organization is applying (no more than $200,000) on
the federal line under "Estimated Funding."
- Click "Save and Continue."
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Step 6: Upload Attachments
You will be asked to upload three attachments to the online application system. (See Attachments for detailed instructions.)
1. The Budget Detail Worksheet (Attachment #1).
2. The Program Narrative (Attachment #2).
3. Other Program Attachments (Attachment #3).
- Click "Attach" to upload these documents. A new window will open. Click "Browse" and find the file you want to upload, then click "Upload Your Document." A window that says "File Upload Successful" should appear. Next to the upload list, the notation should change to "Attachment OK." Repeat these steps for all three uploads.
Note: Depending on the size of the attachment and the speed of your Internet connection, this process can take several hours. The system will shut down promptly at the deadline. Any incomplete application
will not be accepted and no exceptions will be granted. Please plan accordingly.
- Click on "Tips for Successful Upload" if you encounter any difficulties uploading your file. This
document will explain the usual problems with uploading files and will help you through them.
- Click "Save and Continue."
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Step 7: Complete the Assurances and Certifications
- You must accept both the assurances document and the certifications document. To do this, click on
the links marked "Assurances" and "Certifications Regarding Lobbying; Debarment, Suspension, and
Other Responsibility Matters; and Drug-Free Workplace Requirements."
- Read both documents. At the bottom of each one, click "Accept."
- Enter the correct personal information for the person submitting the application after you have
accepted both documents.
- Click the box at the bottom of the page to certify that the person submitting the application is
authorized to accept these assurances and certifications.
- Click "Save and Continue."
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Step 8: Review the SF-424
By answering the questions contained in GMS, you have completed the Standard Form 424 and other forms required to apply for grant funding. Take a moment to review the SF-424 to ensure that it is accurate.
- Make changes to any portion of the application by clicking that section along the left side of the
screen. Be sure to click "Save and Continue" after making any changes.
- Click "Continue" when you are sure that the information is accurate
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Step 9: Submit the Application
- A list of application components will appear on the screen. It should say "Complete" before each
component. If it says "Incomplete," click on the word and it will take you back to the unfinished
section. An explanation of what is missing will be at the top of that screen.
- Read below the list of components for language indicating that your user ID has not been approved.
Even if you have a complete application, you will be unable to submit it until BJA has approved your
user ID. BJA will approve your user ID within 2 business days after you begin your application.
Note: If the applicant notifies BJA in advance of the deadline of its inability to submit an application
electronically and demonstrates that it has made reasonable efforts to comply with the requirement to
submit its application electronically, BJA may, at its discretion, allow submission of the application in a
paper version via overnight express only. (General mail delivery is still delayed by heightened security
screenings in the D.C. area.) The applicant must continue its efforts to submit an application
electronically. An application approved for submission in hard copy/paper version will be accepted only
if it is postmarked no later than the date of the application deadline and is sent to the address listed in the Additional Information section.
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